City Clerk's Office

About us


The Office of the City Clerk is one of three appointed chartered positions. The Mayor shall appoint the City Clerk (the "City Clerk") subject to the approval of the majority of the Council. The City Clerk shall give notice of all Council meetings to its members and the public, and shall keep minutes of all Council proceedings. The City Clerk shall perform such other duties as the Council may prescribe from time to time.

The City Clerk shall report to the Council. The City Clerk may be removed by a majority of the Council. The City Clerk shall maintain the seal of the City and attest the Mayor's or Manager's signature, as the case may be, on all documents if needed.


Responsibilities


Duties that are performed in the Office of the City Clerk:
  • Administer and record oaths of office
  • Attest official documents and contracts
  • Clerk Special Master Hearings/record liens
  • Codification of Ordinances/maintain and update city code
  • Committees
  • Coordinate Public Meeting Calendar
  • Financial Disclosure Coordinator
  • Legal Advertisement
  • Lobbyist Registration
  • Maintain City Seal
  • Maintain receipt of service and legal documents
  • Prepare meeting agendas( City Council, Zoning and Special Master)
  • Process New Passport Applications
  • Process, record, file all Ordinances, Resolutions and Contracts
  • Record official minutes of Council
  • Records Custodian/Public Records Request/Records retention and destruction in accordance with state regulations
  • Supervisor of Municipal Elections